PMCS PTO 2007-2008
Meeting Notes
November 5, 2007 (7:00 p.m.)
I. Welcome/Opening Prayer
The meeting began at 7:02 p.m. Sign-in roster is at Attachment A; 11 members were present.
The meeting began with an opening Prayer, led by Mr. Dorsey-Spitz.
II. October PTO Minutes
Copies of the October Meeting minutes were passed around and reviewed.
Kelley Edwards moved that we accept the October minutes. Ellen Haskins seconded the motion. All were in favor; none opposed. (Meeting Minutes are posted on the PTO website. Hard copy will be kept in PTO Secretary Continuity Book.)
III. Treasury Report
A. Review Budget
Jeanne Cichon, PTO Treasurer, reviewed the current budget documentation. (See Attachments B.)
- The report is 1 July forward.
- All current income (Taste & Traditions) and current expenses are listed.
- Jeanne is not sure about the total amount made on Taste at this time. We still have some information outstanding from Tom’s computer to Jeanne’s computer. As well, there are still some outstanding receipts. Jeanne is estimating that Taste made approximately $30,000. As the numbers get final, she will update the report.
B. Review Request Forms
If you have a funding request, you must fill out the form. (The form can be found and downloaded on the website). Then give to proper channels for approval (Larry or Jeanne). That request is then given to Jeanne Cichon, who will take it to the next PTO Meeting for vote. It is not possible to bring an unapproved request to a PTO Meeting for discussion. Proper approvals must be received two weeks prior.
- Soccer Net Kits – Jeanne Cichon has ordered so that the school can attach the soccer nets. Cost: $71.50. Kelley Edwards made a motion to approve. Sarah Ross seconded. All were in favor; none opposed.
- PTO Laptop & Software – Ellen Haskins brought up that the PTO should purchase their own laptop and software (for the Treasurer) and maintain this equipment to ensure continuity of information and database. Jeanne will look into it and bring a funding request form to the December meeting.
- Cathy Hanson’s Computer Equipment – Cathy has purchased most of the equipment for which we originally designated funding. She has approximately $600 remaining. She would like to use that money to purchase software for the equipment. The software will be geared towards educational, teaching software.
- MAC Computers – Cathy Hanson requested 2 MAC computers for the lab. PCs are not as intuitive as MACs, and the MACs can be used for certain projects (design, presentations, etc.). Cost would be approximately $2,600 total for the two MACs. Each computer is $1,150, plus a $170 maintenance agreement. She would also like to use $149 to purchase 3 licenses for Microsoft Office (for MAC). She will prepare a funding request and bring it to the December meeting.
- One-Time Expense for Art Room (to move from line item to one-time expense) – Jeanne Cichon brought up that Mrs. Boyd purchased a drying rack for $171.44. She was approved for a budget of $500. She is teaching more classes this year in Art, and she’s quickly running out of her money with basic supplies. Jeanne proposed that we approve the drying rack (already purchased) as a one-time request for expenditure, which would free up $171.44 in her already approved budget. Kelley Edwards made a motion to approve. Ellen Haskins seconded. All were in favor; none opposed.
- 7th-Grade Trip - Mr. Dorsey-Spitz requested that the PTO allow the 7th grade to borrow the deposit money necessary to reserve the Challenging Learning Center for a March 2008 field trip. The students will each pay $10 to attend the event, which would leave approximately $320 for the students to fundraise. The students will, in essence, pay the PTO back prior to the event. Larry will find out the final costs and due date of deposit, and submit a funding request. (See Attachment C.)
IV. PTO Fundraisers Review
A. Sally Foster
The Sally Foster Chair was not present. Jeanne Cichon will get with Teresa Kovacic to find out how we did for the fundraiser.
B. Taste and Traditions
Please see Jeanne Cichon’s Treasury Report above.
V. Principal’s Report
(See Attachment E, Principal’s Report.)
VI. PTO Events
Fundraisers Community Builders
Sally Foster – 19 OCT (Teresa Kovacic) Book Day – 19 AUG (PTO/Staff)
Taste & Traditions - 3 NOV Ice Cream Social – 7 SEP (PTO)
Pauline Panache -25/26 APR Grandparents’ Day – 20 NOV
(Jan Rickey/Megan Broker) (Mary Rosenoff/Dee Moure)
Golf Tournament* - 16 MAY Breakfast with Santa – 9 DEC (Karen Condon)
Sock Hop – 2 FEB (Ellen Haskins
Dads Cookin’ Lunch – 21 MAY (Joe Stefanec)
VII. Other Business/Concerns
A. Spirit T-Shirts
The spirit t-shirts were handed out today. We may have some minor discrepancies with the manufacturer. Jeanne is handling the missing t-shirts. The remaining (extra) t-shirts will be on sale for $10 each. Candy has the box of t-shirts and will help to sell them for the PTO. To order an extra (in-stock) t-shirt, we have an order form at Attachment D.
B. Breakfast with Santa (9 DEC 07)
Karen Condon forwarded a report on Breakfast with Santa. (See Attachment E.) If you are interested in helping Karen with this fun event, please contact her. She needs volunteers to help with set-up, craft activities, clean-up, etc.
C. Sock Hop (2 FEB 08)
Ellen Haskins, Sock Hop Chair, asked if we could move the date of the event from 2 FEB 08 to 1 FEB 08. She felt that the event would be better served to be after school on a Friday evening. All were in agreement. The JPH is free both nights. Nichole Munoz will talk with Stan Turpin and ask him to not schedule any PMCS teams for games/sporting events that evening.
VIII. Closing/Adjournment
A. Closing Comments
. B. Next PTO Meeting: December 10, 2007, 8:15 a.m.
IX. Remaining 2007-2008 PTO Meeting Dates
14 JAN – 8:15 a.m.
11 FEB – 7 p.m.
10 MAR – 8:15 a.m.
14 APR – 7 p.m.
12 MAY – 8:15 a.m. (Final Meeting)
X. Closing Prayer/Adjournment
The meeting was adjourned at 8:36 p.m.
With Jesus Christ as our guide, our mission is to enhance the learning environment for students, administration, and faculty at PaulineMemorialCatholicSchool by raising funds and building community to support the goals of the school.
Attachment A – PTO Meeting Sign-In Roster
For confidentiality purposes, the PMCS PTO will not post sign-in rosters on the website. A copy of the sign-in roster will be kept in the PTO Secretary Continuity Book.
Attachment B – Treasury Report
(Page 1 of 2)
Attachment B – Treasury Report
(Page 2 of 2)
Attachment C - 7th Grade Field Trip Information
Attachment D – Spirit T-Shirt Order Form
Attachment E – Principal’s Report
Attachment F – Breakfast with Santa Report
