PMCS PTO 2007-2008
MEETING NOTES
FEBURARY 11, 2008 (7:00 p.m.)
- Welcoming/Opening Prayer
The meeting was called to order at 7:05 p.m. Sign in roster is at Attachment A; 10 members were present.
The meeting began with an opening Prayer.
- Meeting Minutes Reviewed /Approval
Copies of January meeting minutes were passed around and reviewed.
Ellen Haskins moved that we accept the January minutes. Jeanne Cichon seconded the motion. All were in favor, none opposed. (Meeting Minutes are posted on the PTO website. Hard copy will be kept in PTO Secretary Continuity Book.)
- Treasury Report
A. A Profit and Loss Statement
Jeanne Cichon, PTO Treasurer, reviewed the current budget documentation. (See Attached B.)
Jeanne went over a few things that were added to the Statement.
- PTO purchased a “Now Enrolling” banner for the school. The cost of this banner may be around $125.00. The school has not received the total for this yet. It will be in the next statement.
- A wall clock was purchased for the gym wall. In the last statement, the total was $47.95. The actual cost of the clock was $40.15.
Funding Requests
A. The school had a school assembly “Start Dreamin”. This was a character building play. PTO paid $150.00 and Student Council paid $150.00. Ellen Haskins moved that we approve the PTO part of the funding of this play. Jan Rickey seconded the motion. All were in favor; none opposed.
- Full-size lockers were also purchased for the 8th graders. Sarah Ross stated that the purchase of these lockers would enable the 7th and 8th to have more room for their backpacks and books. The lockers will come fully assembled. Right now the students are putting their backpacks and coats along the wall. The cost for the lockers would be $3,698.00. Jan Rickey moved that we approve the funding of the lockers. Ellen Haskins seconded the motion. All were in favor; none opposed.
- ITBS Testing will be starting in a couple of weeks. Sarah Ross stated that The Diocese has changed the testing from Stanford to ITBS. Pauline has been borrowing the testing equipment from Holy Trinity and now that Holy Trinity is no longer opened we would have to borrow from another school. This is a problem because we would have to test on the days that we are assigned. If there were to be a 2-hour delay or a snow day we would not be able to test. Larry is asking for PTO to purchase the testing materials so that Pauline would have their own. The cost will be $1,625.31. Mary Simmons moved that we approve the funding of the ITBS Testing equipment. Jeanne Cichon seconded the motion. All were in favor; none opposed.
- Sports Uniforms
Soccer Jerseys:
Soccer Jerseys will be purchased first. Then Volleyball and then Basketball.
Judy McCarty brought in a price sheet from High Five who is a sports jersey supplier. (See Attached C.) She decided to go with this company. Judy had looked into three other companies but this company was the least expensive and carried our required Kelly Green color. She also had attached to the price sheet, pictures of the different styles of jerseys. (Shorts and top.) All of the Soccer jerseys will be unisex. The cost per jersey would be: $37.65 (Adult) and $33.25 (Youth). Judy will order 4 Doz. Mixed sizes. Sarah stated that we should vote on the style of the Soccer jerseys. The number everyone liked was #4. (See Attached D.) For the shorts the number was #1. The front of the jerseys will say “PAULINE PANTHERS” and the back will have a number. The shorts will have a picture of a panther on the side.
New Requests
- Cathy Hansen turned in a funding request for 2- 20 inch I Mac’s . Each one will cost $1,600.00 a piece. They would also need the Apple Care protection plan, which would be $119.00 a computer. Ellen Haskins asked if the care plan was for a year and Cathy stated yes it was. She would also need to purchase software from Amazon, which would be a cost of $129.00. Sarah wanted to know how this would help our kids? Cathy stated that this would teach the students at Pauline both platforms of PC and Mac. This would provide students coming out of Pauline the knowledge of how to use different platforms.
Ellen Haskins moved that we approve the 2 IMAC computers, protection plans for each computer and the software for a total cost of $4,000.00. Mary Simmons seconded the motion. All were in favor; none opposed.
- Shannon Boyd turned in a funding request for an 8ft. ladder. The total cost for this ladder would be $40.00. She needs the ladder so she can get to the upper shelving that was just installed in the new Art Room. Jan Rickey moved that we approve the ladder. Sarah Ross seconded the motion. All were in favor; none opposed.
- Principal Dorsey-Spitz turned in a funding request for Renaissance Learning. This is a math program for grades 2-8 that is done on the computers. There would be one computer in each classroom and a scanner. Cathy Hansen stated that the school would need to update the current printers. Shannon Boyd had heard of this program from a friend that is a teacher and she said this was a great program. Larry added that the company would come and train the teachers and get everything set up for them. The cost for the program would be $5,150.00.
Jan Rickey moved that we approve the Renaissance Learning program. Ellen Haskins seconded the motion. All were in favor; none opposed.
IV. Old Business and PTO Review /Update
- Catholic Schools Week went great. No changes were recommended.
- Lenten Soup Night was great! Jan Rickey outdid herself again. We did have a great turn out. We made a profit of $471.00. March 7th will be the next PTO Lenten Soup Night.
- Book Fair is coming up. The dates will be March 1-4 in the Julie Penrose Hall.
- Panache (April 18-19)
Jan has already started taking donations. Jan put out an email blast to St. Mary’s High School students asking for donations. Jan stated that she has been getting a lot of feedback from that email. Flyers will be put out in every Thursday folder from now until then.
- Sock Hop
We would like to have the Sock Hop during the Catholic Schools Week each year starting January 2009. Everyone at the meeting thought that this would be great.
- Golf Tournament
PTO will be putting a meeting together for this.
- New Business
- Fundraising
PTO had a rep (Rachel Cope) from Buywell Intl Artisan Fair Trader Coffee come in and talk to everyone about possibly using her company for a fundraiser. Rachel brought in bags of coffee for all of us to take home and try. All of the coffee is 100% organic. The company is Fair Trade. Fair Trade ensures that coffee farmers receive a fair price for their coffee. This company works with women coffee farmers throughout the world. Buywell donates an additional 5 cents per pound back to the women producers per pound of Café Femenino sold. This is one of the types of coffee sold through the fundraiser. It normally takes 10 days for the school to receive the order but this company is a local company so it would be a couple days. Shipping is free. Jan Rickey asked if the company had posters/marketing materials for the school? Rachel said yes. This was not something we decided on that night. Nichole Munoz stated to Rachel that we would get back to her on this fundraiser. (See Attached D.)
- Sarah Ross talked about Catamount Institute H2 Know Water Education Programs and Young Environmental Stewards. The cost for this program would be $5,500.00 for just H2 Know program. Larry stated that the program was not something he was interested in doing. It was much too costly.
- Pre-School
The Pre-School building is in need of work as was stated at the last PTO meeting. This was brought to the attention of Linda Cellini at the church office who is now in charge of this. She will meet with the Building Committee to look at the needs of the Pre-School building.
VI. Principal’s Report
(See Attachment E, Principal’s Report)
VII. Closing/Adjournment
- Closing Comments
- Next PTO Meeting: March 10, 8:15 a.m.
IX. Remaining 2007-2008 PTO Meeting Dates
14 APR – 7 p.m.
12 MAY – 8:15 a.m.
X. Closing Prayer/ Adjournment
With Jesus Christ as our guide, our mission is to enhance the learning environment for students, administration, and faculty at PaulineMemorialCatholicSchool by raising funds and building community to support the goals of the school.
Attachment A
For confidentiality purposes, the PMCS PTO will not post sign-in rosters on the website. A copy of the sign-in roster will be kept in the PTO Secretary Continuity Book.
Attachment B – Profit Loss Statement
Attachment C – Price Sheet from High Five
Attachment D – Buy Well Intl. Information
Attachment E – Principal’s Report
