PMCS PTO 2007-2008
Meeting Notes
January 14, 2008 (8:15 a.m.)
I. Welcome/Opening Prayer
The meeting was called to order at 8:27 a.m. Sign-in roster is at Attachment A; 10 members were present.
The meeting began with an opening Prayer. A special prayer was said for the newly-born Dalsaso twins.
II. Meeting Minutes Review/Approval
Copies of the December Meeting minutes were passed around and reviewed.
Susan Holmes moved that we accept the October minutes. Kelley Edwards seconded the motion. All were in favor; none opposed. (Meeting Minutes are posted on the PTO website. Hard copy will be kept in PTO Secretary Continuity Book.)
III. Treasury Report
A. Profit and Loss Statement
Jeanne Cichon, PTO Treasurer, reviewed the current budget documentation. (See Attachments B.)
- The Sally Foster totals are now final.
- The Spirit Day t-shirt sales were for the extra short-sleeved shirts that are still available.
B. Funding Requests
A. Sports Uniforms
Nichole Munoz talked to Judy McCarty. Judy is waiting on 1 additional vendor. She is getting samples of fabric and cost estimates. The first uniforms to be purchased will be soccer (as the season approaches). The second uniforms will be basketball. The third uniforms will be volleyball. Larry asked if we would look into Track/Cross Country uniforms. Judy McCarty later informed us that we currently have mesh shirts for the Track uniforms. Mischa Mohr asked if there would still be a $50 deposit to be placed on all uniforms, with the deposit being fully refunded if the uniform is returned in good condition. Nichole Munoz and Sarah Ross will be talking to Stan Turpin about the Concession Stand and the uniform deposits.
B. Flags
Two flags (US and Colorado) were placed in the new gym. Flag total $261.95.
Kelley Edwards moved that we approve the funding of the flags. Donna Tamas seconded the motion. All were in favor; none opposed.
As well, an atomic clock was purchased for the new gym. Cost $47.95. Kelley Edwards moved that we approve the funding of the clock. Jan Rickey seconded the motion. All were in favor; none opposed.
C. Computers
We are currently awaiting a funding request from Cathy Hanson for computer equipment.
D. Upgrades to Pre-School
Please see Attachment C. This information will be shared with the Pastoral Council, the School Advisory Board, etc. PTO Board will meet on how to proceed.
E. New Requests
No new requests.
Reminder: If you have a funding request, you must fill out the form. (The form can be found and downloaded on the website). Then give to proper channels for approval (Larry or Jeanne). That request is then given to Jeanne Cichon, who will take it to the next PTO Meeting for vote. It is not possible to bring an unapproved request to a PTO Meeting for discussion. Proper approvals must be received two weeks prior.
IV. Old Business and PTO Events Review/Update
A. Catholic Schools Week (Larry Dorsey-Spitz)
CSW will be 28 FEB – 1 MAR. The theme is “Catholic Schools Light the Way”. Larry will get pencils/pens for all students. All Schools Mass will be Friday, 25 FEB, at Holy Apostles. Buses will depart promptly at 9 a.m. Seating will be limited, and it is not possible for parents to sit with their children at this Mass. More information on CSW will follow.
B. Lenten Soup Night (Jan Rickey)
With such a terrific response after last year’s event, we will have 2 Lenten Soup nights this year. The dates are: 8 FEB, 5 p.m. and 7 MAR, 5 p.m. On 8 FEB, there is no school, so we will look into the possibility of offering volunteers childcare if they are able to help prepare for the event on Friday, 8 FEB. The Knights of Columbus graciously gave us one of their nights for the event. Rob Plush is coordinating E-Life to do the Live Stations of the Cross for the night of 8 FEB. Dinner will be served from 5-7 p.m. The Stations will begin at 7 p.m. Larry asked if we had ever done Family Stations of the Cross. The PTO Board is going to look into the possibility of adding this to the program for the 7 MAR event. The dinner will cost $10 for all you can eat. Children 3 and under are free. Tickets will be pre-sold. If you’d like to volunteer, please contact Jan Rickey at merickey@msn.com.
C. Pauline Panache (Jan Rickey)
There was a good consensus after last year’s event that the Panache has finally “caught on”. This year, we need to advertise strongly. The first planning meeting for Panache will be Friday, 18 JAN, 9:30 a.m. (after Mass). This is a change from the flier that was sent out last week. We will get a change flier home and ask Lisa M-W to put out an email. As well, the scroll on the PMCS website can notify parents of the change.
D. Sock Hop (Ellen Haskins)
The Sock Hop was scheduled for 2 FEB. However, we need to move the date, so there is more preparatory time for the event. It was suggested to have the event at the end of school, as a celebration. The PTO Board will discuss with Ellen, and more information will follow.
E. Golf Tournament
Discuss of this event was tabled for next meeting.
V. New Business
A. Book Fair for Library
Donna Tamas is a volunteer in the PMCS Library. She asked us if we could do a Book Fair to help get additional books for the Library. There is a company that will come in and organize the Fair. The Library needs specific types of books (e.g. non-fiction). The event will be held 8-11 MAR, which will allow the weekend parishioners of St. Paul’s to participate. Families can purchase books for the library and then put a label on the inside that says, “Dedicated by ____________ for PMCS”. Teachers can also do a wish list. Mischa Mohr moved that we approve to support the Book Fair for the PMCS Library. Jan Rickey seconded the motion. All were in favor; none opposed.
B. Student Planner/Yearbook
Larry mentioned that there are companies that you can hire to obtain advertisements for the Student Planners and Yearbooks. The advertisement would in essence pay for the cost of the planners and yearbooks (or at least, supplement the cost). The concern was what types of advertisements will be sold. Parents would not want “non-family values type” advertisements to be a Student Planner or Yearbook. Larry will look into this and follow up with the PTO.
VI. Principal’s Report
(See Attachment D, Principal’s Report.)
Larry also shared information on the Renaissance Learning, Inc. He will be presenting this to teachers this week. He will come back to PTO with a request, if needed. It could take 1-3 months to set up. We could possibly start using the program next quarter. It was discussed that we might want to set up a demonstration at Open House. The second presentation was on DSM. This is an interactive Science/Math Program. More information will follow on these two opportunities.
Larry showed the PTO a video on Science Olympiad.
VIII. Closing/Adjournment
A. Closing Comments
. B. Next PTO Meeting: February 11, 7 p.m., Conference Room A.
IX. Remaining 2007-2008 PTO Meeting Dates
10 MAR – 8:15 a.m.
14 APR – 7 p.m.
12 MAY – 8:15 a.m. (Final Meeting)
X. Closing Prayer/Adjournment
With Jesus Christ as our guide, our mission is to enhance the learning environment for students, administration, and faculty at PaulineMemorialCatholicSchool by raising funds and building community to support the goals of the school.
Attachment A – PTO Meeting Sign-In Roster
For confidentiality purposes, the PMCS PTO will not post sign-in rosters on the website. A copy of the sign-in roster will be kept in the PTO Secretary Continuity Book.
Attachment B – Treasury Report
(Page 1 of 2)
Attachment B – Treasury Report
(Page 2 of 2)
Attachment C – Upgrades to Pre-School
To be submitted by Jeanne Cichon.
Attachment D – Principal’s Report
(Page 1 of 5)
Attachment D – Principal’s Report
(Page 2 of 5)
Attachment D – Principal’s Report
(Page 3 of 5)
Attachment D – Principal’s Report
(Page 4 of 5)
Attachment D – Principal’s Report
(Page 5 of 5)
